J Dent Educ. 70(1): 9-15 2006
© 2006 American Dental Education Association
Overview of Annual Session
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Location
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For the first time in history, ADEA and AADR will hold a joint meeting, which will be held March 8–11, 2006 at the Walt Disney World Swan & Dolphin Hotels. This venue allows the two organizations to hold separate workshops and meetings, but provides ease of crossover for those who wish to participate in a wider variety of educational and research programming and networking.
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Registration
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The deadline for registration at the regular fee is February 6, 2006. After this date, please register on-site at the Registration Counters located in the Dolphin Hotel.
To register, log on to the Annual Session Registration website at https://www.one-stop-registration.com/aadr-adea/.
Full payment must accompany your registration form. Admission to all sessions or functions will be restricted to those with the meeting’s name badges. The registration fee includes entry to meetings, social events, and functions unless it is a closed meeting, marked by a "+" in the program, or a ticketed event, marked by an asterisk (*).
You must be a member of either ADEA or AADR to take advantage of the lower member registration fee. Remember: ADEA moves to its Open Membership System on January 1, 2006. After this date, students, faculty members, and staff members of ADEA Member Institutions may join ADEA at no charge. So join ADEA; then register for the Annual Session at the lower member rate!
Requests for refunds for your registration must be received in writing on or before February 6 and will be the amount paid less a $40 processing fee. Refunds or credits will not be given for failure to attend, late arrival, unattended events, or early departure. Refunds will be processed after the meeting.
Speakers and Poster Presenters: All speakers and poster presenters are required to complete the registration form and pay the appropriate registration fee. Speakers must complete a speaker agreement form and conflict-of-interest statement, which are mailed to program organizers in advance.
On-site registration at the Dolphin Hotel:
Wednesday, March 8, 7:30 a.m.–4:30 p.m.
Thursday, March 9, 7:30 a.m.–4:30 p.m.
Friday, March 10, 7:30 a.m.–4:30 p.m.
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House of Delegates
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The ADEA House of Delegates consists of the Board of Directors and voting members of the Association’s seven councils. Delegates unable to attend a House session or who serve in the House in two or more roles (for example, as a member of the Council of Faculties and the Council of Sections) may appoint designates to represent them as needed. Delegates from the Councils of Allied Dental Program Directors, Hospitals and Advanced Educational Programs, and Students must appoint designates who are members of their council. Delegates from the Council of Sections must appoint the secretary or immediate past chair of their section. Delegates from the Councils of Deans and Faculties must appoint individuals from their institutions. Delegates representing two or more councils in the House must decide which council they wish to represent and then appoint a designate(s) for the other council(s) according to the foregoing guidelines.
The Opening Session of the House of Delegates and Awards Ceremony will take place Wednesday, March 8, 4:15–5:30 p.m. The Closing Session of the House of Delegates will take place Saturday, March 11, 4–5 p.m.
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ACFD/AFDC Annual Meetings
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Each year, the Association of Canadian Faculties of Dentistry/L’Association des Facultiés Dentaires du Canada (ACFD/AFDC) Board of Directors meets at the ADEA Annual Session. In alternate years—including in 2006—the ACFD/AFDC Annual General Meeting is also held in conjunction with the ADEA Annual Session. The ACFD/AFDC represents all full- and part-time academic members of the ten Canadian university-based dental programs. The ADFC/AFDC’s objectives are to promote excellence in university-based teaching, research, and management through seminars, continuing education courses, symposia, and conferences; to attract financial support for university-based programs; and to collaborate with government agencies, related associations, and other interested parties to advance university-based dental education. The ACFD/AFDC strives to expedite an exchange of information and viewpoints on important issues affecting its members. For further information, visit www.acfd.ca/.
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Continuing Education Credits
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AADR and ADEA are American Dental Association Continuing Education Recognized Providers (CERP). Selected programs and activities of the Annual Session are eligible for CERP credit, recognized by the American Dental Association. Please see the daily schedule for specific information regarding programs and activities eligible for CERP credit.
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Exhibition and Poster Sessions
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ADEA and AADR are bringing together the most prominent companies in dentistry and dental education for an exceptional exhibition in Orlando. The Exhibit Hall will have over 100 companies that will bring you the latest in products, services, technological advances, and educational programs. Exhibit hours are 1–5 p.m., Thursday and Friday and 1–4 p.m., Saturday.
Poster Sessions located adjacent to the Exhibit Hall will be displayed in blocks and will be available for viewing on their assigned day from 8 a.m. to 5 p.m. with presentations from 2 p.m. to 4 p.m.
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Affiliated Programs
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ADEA welcomes several associations, agencies, societies, and organizations that are either providing educational programming or holding meetings in conjunction with the Annual Session.
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ADEA TechExpo
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The ADEA TechExpo is in its seventh year! This innovative and cutting-edge technology exhibition features presentations and demonstrations involving the use of computer and related technologies. Presenters will cover a vast array of topics and technology that can be integrated into dental and allied dental education and research. Please make sure to visit the unique and popular TechExpo in the Atlantic Hall in the Dolphin Hotel on Saturday, March 11, 1–3 p.m.
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Distingushed Lecture Series
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The Joint Annual Session will begin each morning with a plenary session designed to interest all participants. The schedule of speakers is as follows:
Wednesday, March 8, 9–10:30 a.m.
Joint Opening Plenary Session
Dr. Tom Morris
Morris Institute for Human Values
Thursday, March 9, 8–9 a.m.
Dr. David Wong
University of California, Los Angeles
Friday, March 10, 8–9 a.m.
Dr. Roderic Pettigrew
National Institute of Biomedical Imaging and Bioengineering
Saturday, March 11, 8–9 a.m.
Speaker to be announced.
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ADEA Regional Predental Advisors’ Workshop
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This one-day regional workshop, held Tuesday, March 7, 8:30 a.m.–3:30 p.m., is targeted toward predental advisors, admissions and financial aid officers, and guidance and career counselors from local and school districts. The sessions will include presentations and working groups to enhance student recruitment and admissions efforts. Sponsored by the Procter & Gamble Co.
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2006 ADEA Signature Series: A Program of the ADEA Leadership Institute
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This Signature Series program, held Tuesday, March 7, 9 a.m.–3:30 p.m., will focus on "Reducing the Stress of Leadership" presented by Dr. Ben Bernstein. There will be a fee of $200 for members and $325 for nonmembers to attend the program. Attendance is limited and is on a first-come, first-served basis.
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An Evening Plenary on Gender Issues
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This "Discourse and Dessert" event, held Thursday, March 9, 8–10 p.m., will feature a presentation by Dr. Joycelyn Elders, former U.S. Surgeon General. This popular evening includes a dessert extravaganza and stimulating discussion. Sponsored by Colgate-Palmolive Co.
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Hotels
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ADEA offers attendees the option of two hotels: the Walt Disney World Swan Hotel and the Palace Resort & Spa. Both hotels are located on the 87-acre Walt Disney World Resorts®.
Reservation information:
- For the Walt Disney World Swan Hotel (Headquarters), call 888-828-8850, or visit the ADEA website at www.ADEA.org/Annual_Session/default.html. The deadline for reservations at the Swan hotel is February 3, 2006
- For the Palace Resort & Spa, call 800-996-3426, or visit the ADEA website at www.ADEA.org/Annual_Session/default.html. The deadline for reservations at the Palace Resort & Spa is February 6, 2006.
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Transportation
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We know cost is a factor in your decision to attend the 2006 Joint Annual Session, so we urge you to take advantage of ADEA’s special rates with United Airlines, our partner airline, and save 5–15% off the lowest published airfares. Simply call your travel agent or the airline directly at 800-521-4041, and reference Meeting ID Code number 557XP.
You may also make your airline reservation through ADEA’s Travel Agent, Navigant Travel. Navigant’s hours are Monday–Friday, 9 a.m.–5 p.m. EDT. For reservations, call 800-875-9820 or 800-709-7906; the fax number is 202-466-2789. Our designated agent is Wendy Kohorst, who can be reached at wendy.kohorst{at}navigant.com.
We have also arranged for special discounts on car rentals, available on a wide selection of vehicles good from one week before to one week after the meeting. To reserve a car, contact Avis Meeting Services at 800-331-1600 and use Avis Worldwide Discount (AWD) number J659682. Or you may reserve online and receive an email confirmation.
Several shuttle services provide transportation to and from the Orlando International Airport and Walt Disney World. The Mears Shuttle operates 24 hours a day and serves both the Walt Disney World Swan Hotel and the Palace Resort & Spa. The current rates for an adult are $17 one way and $29 round-trip. The shuttle departs every 15–20 minutes. Reservations are not needed but made be made in advance at https://secure.mearstransportation.com/Default.asp. Mears counters can be found in the baggage claim area.
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Discount Tickets to Walt Disney World, Universal Orlando, and Sea World
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Purchase your theme park tickets early and SAVE! Meeting and Convention Theme Park Tickets are exclusive to meeting participants and families; these discounted tickets are NOT available at designated theme park ticket windows. To purchase tickets, visit www.premier-tix.com/AADR06.
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