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2006 ADEA Annual Session |
All of the resolutions in the report requiring House action are printed in boldface for ease of identification.
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House Actions at the Opening Session |
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Upon recommendation of the Nominating Committee, the Board of Directors presented two candidates for 2006–07 President-elect. (The office leads in successive years to the offices of President and Immediate Past-President.) The candidates were Dr. Lawrence Goldblatt, Dean of the Indiana University School of Dentistry, and Dr. James Swift, Director of the Division of Oral and Maxillofacial Surgery at the University of Minnesota.
The House elected Dr. James Swift as the 2006–07 ADEA President-elect by secret ballot.
RESOLUTION 1H-2006 Commission on Dental Accreditation Member Appointed by ADEA
The current ADEA representatives to the Commission on Dental Accreditation (CODA) and their termination dates (in the fall of the years shown) are:
Dr. Johnson will complete his term on the commission this fall at the 2006 ADA Annual Session. He is not eligible to serve an additional term. Thus, the 2006 ADEA House needed to appoint a new commission member. To replace Dr. Johnson, the ADEA Board of Directors recommended that the House appoint Dr. Michael J. Reed, Dean, University of Missouri-Kansas City School of Dentistry, to a four-year term to expire in 2010. No additional candidates were nominated by the House.
The House approved the following resolution:
1H-2006. Resolved, that the House of Delegates elect Dr. Michael Reed to a four-year term on the Commission on Dental Accreditation with the term to begin at the conclusion of the 2006 ADA Annual Session and end at the conclusion of the 2010 ADA Annual Session.
RESOLUTION 2H-2006 Council on Dental Education and Licensure Member
The current ADEA members of the Council on Dental Education and Licensure (CDEL) and their termination date (in the fall of the years shown) are:
Dr. Robinson will complete his term on CDEL this fall at the 2006 ADA Annual Session. He is not eligible to serve an additional term. Thus, the 2006 ADEA House needed to appoint a new CDEL member. To replace Dr. Robinson on the council, the Board of Directors recommended that the House appoint Dr. James Hupp, Dean, University of Mississippi School of Dentistry, to a four-year term to expire in 2010. No additional candidates were nominated by the House.
The House approved the following resolution:
2H-2006. Resolved, that the House of Delegates elect Dr. James Hupp to a four-year term on the Council on Dental Education and Licensure with the term to begin at the conclusion of the 2006 ADA Annual Session and end at the conclusion of the 2010 ADA Annual Session.
RESOLUTION 3H-2006 Joint Commission on National Dental Examinations
The American Dental Association’s Joint Commission on National Dental Examinations (JCNDE) consists of three representatives each from the ADA and ADEA, six from the American Association of Dental Examiners, and one each from the American Dental Hygienists’ Association, American Student Dental Association, and the public sector. The JCNDE members appointed by the ADEA House of Delegates and their termination dates (in the fall of the years shown) are:
Dr. Panagakos will complete his term this fall at the 2006 ADA Annual Session. To represent ADEA, the Board of Directors recommended that Dr. Andrew Spielman, New York University College of Dentistry, be appointed for a four-year term beginning in 2006 and ending in 2009. No additional candidates were nominated by the House.
The House approved the following resolution:
3H-2006. Resolved, that the House of Delegates elect Dr. Andrew Spielman to a four-year term on the Joint Commission on National Dental Examinations with the term to begin at the conclusion of the 2006 ADA Annual Session and end at the conclusion of the 2009 ADA Annual Session.
RESOLUTION 4H-2006 Appreciations
ADEA relies significantly on outside support for a number of its activities, and numerous organizations provided much-needed assistance since last year’s Annual Session. The ADEA Board of Directors expressed its sincere appreciation to the following companies and organizations for their generous support. The organizations are listed alphabetically. Most of the companies listed are also Corporate Members of ADEA, and we are especially grateful to them.
The ADEA Council of Students supported National Dental Student Lobby Day.
a-dec sponsored a luncheon at the 2005 Deans’ Conference and a reception and theme banquet for the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration. It also sponsored a reception at the 2005 Allied Dental Program Directors’ Conference.
AEGIS Communications cosponsored the welcoming reception at the 2005 Deans’ Conference.
The American Academy of Oral and Maxillofacial Radiology supported National Dental Student Lobby Day.
The American Academy of Periodontology cosponsored the Deans’ Reception at the 2005 Annual Session.
The American Association for Dental Research was a cosponsor of the Third International Women’s Leadership Conference.
The American Association of Women Dentists was a cosponsor of the Third International Women’s Leadership Conference.
The American College of Dentists was a cosponsor of the Third International Women’s Leadership Conference.
The American College of Prosthodontists cosponsored the Deans’ Reception at the 2005 Annual Session.
The American Dental Association provided support for the 2005 midyear meeting of the Section on Dental School Admissions Officers and Section on Student Affairs and Financial Aid and for the Third International Women’s Leadership Conference. The American Dental Association Political Action Committee supported National Dental Student Lobby Day.
The American Dental Association Health Foundation continued its support as a Founding Sponsor of the ADEA Center for Educational Policy and Research.
The American Dental Hygienists’ Association was a cosponsor of the Third International Women’s Leadership Conference.
American Eagle Instruments, Inc. sponsored an educational program on foundation knowledge at the 2005 Deans’ Conference and an educational program at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration. It also cosponsored breakfast and discussion groups at the 2005 Allied Dental Program Directors’ Conference.
The American Society of Dental Ethics cosponsored a program on dealing with unprofessional conduct at the 2005 Annual Session.
Ascend Media provided support for speaker participation on the program of the Third International Women’s Leadership Conference
The Association for Dental Education in Europe was a cosponsor of the Third International Women’s Leadership Conference.
The Association of Canadian Faculties of Dentistry was a cosponsor of the Third International Women’s Leadership Conference.
Axis Dental Corporation sponsored a curriculum workshop review session at the 2005 Deans’ Conference.
axiUm Software provided a break for the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
Brasseler, USA sponsored the orientation for first-time attendees at the 2005 Allied Dental Program Directors’ Conference. It also sponsored a golf tournament reception and prizes at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration and at the 2005 Deans’ Conference.
The Canadian Dental Association was a cosponsor of the Third International Women’s Leadership Conference.
Colgate Oral Pharmaceuticals, Inc., a subsidiary of Colgate-Palmolive Company, sponsored the New Deans’ Workshop and the President’s Reception at the 2005 Annual Session. Colgate again provided generous support for the Allied Dental Educators Fellowship. It provided support for the Discourse and Dessert plenary at the 2005 Annual Session. Colgate was a founding and continuing supporter of the online Journal of Dental Education. It cosponsored Lunch and Learn Sessions at the 2005 Allied Dental Program Directors’ Conference and sponsored conference portfolios at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration. Colgate was also a general sponsor of the Third International Women’s Leadership Conference.
Collegiate Funding Services, LLC supported National Dental Student Lobby Day.
The DentalEZ Group sponsored a Council of Sections presentation at the 2005 Deans’ Conference and cosponsored the President’s Reception at the 2005 Annual Session.
Dentatus USA, Ltd. supported a break at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
DENTSPLY International, Inc. hosted the 2005 Annual Session Student Reception and a reception at the 2005 Deans’ Conference. It provided general sponsorship for the Third International Women’s Leadership Conference and cosponsored the 2005 National Dental Student Lobby Day. DENTSPLY Professional and DENTSPLY Alliance sponsored a breakfast at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration, and DENTSPLY Professional sponsored the conference portfolios for the 2005 Allied Dental Program Directors’ Conference.
Discus Dental, Inc. sponsored the keynote address at the 2005 Allied Dental Program Directors’ Conference and the keynote address at the 2005 Deans’ Conference. It also sponsored the golf tournament beverage cart for the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
FDI World Dental Federation was a cosponsor of the Third International Women’s Leadership Conference.
Fortress Insurance was a founding and continuing supporter of the online Journal of Dental Education.
G. Hartzell and Son cosponsored the welcome reception at the 2005 Allied Dental Program Directors’ Conference.
GC America, Inc. supported the golf tournament beverage cart at the 2005 Deans’ Conference and continued support for the ADEA Center for Educational Policy and Research. It was also a general sponsor of the Third International Women’s Leadership Conference.
GlaxoSmithKline cosponsored the welcoming reception at the 2005 Deans’ Conference. It was a founding and continuing supporter of the online Journal of Dental Education, and it continued sponsorship of the ADEA/ GlaxoSmithKline Sensodyne® Excellence in Teaching Award. It sponsored Faculty Development Workshops and additional educational programs at the 2005 Annual Session including "Improving Oral Health Outcomes for Elders." The company also established the GSK Prosthodontic Endowment in the William J. Gies Foundation of ADEA to support ADEA’s Section on Prosthodontics.
Henry Schein, Inc./Sullivan-Schein Dental cosponsored the President’s Reception at the 2005 Annual Session and a break at the 2005 Deans’ Conference. It also sponsored the golfers’ box lunch at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
The Hispanic Dental Association (U.S.) was a cosponsor of the Third International Women’s Leadership Conference.
Hu-Friedy Manufacturing Company, Inc. sponsored a box lunch for golfers at the 2005 Deans’ Conference and cosponsored a reception and theme banquet for the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration. It also sponsored an evening reception and dinner at the 2005 Allied Dental Program Directors’ Conference. Hu-Friedy was a general sponsor of the Third International Women’s Leadership Conference. It was a founding and continuing supporter of the online Journal of Dental Education.
The International Association for Dental Research was a cosponsor of the Third International Women’s Leadership Conference.
The International College of Dentists was a cosponsor of the Third International Women’s Leadership Conference.
The International Federation of Dental Education Associations was a cosponsor of the Third International Women’s Leadership Conference.
KaVo Dental Corporation/Gendex Imaging sponsored a welcome reception for the 2005 midyear meeting of the Section on Business and Financial Administration and the Section on Clinic Administration. KaVo also supported a breakfast at the 2005 Deans’ Conference.
Kodak Dental Systems sponsored an educational session on risk management at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration and cosponsored the audience response system at the 2005 Deans’ Conference.
Liaison International, Inc. supported the 2005 midyear meeting of the Section on Dental School Admissions Officers and Section on Student Affairs and Financial Aid.
The National Dental Association (U.S.) was a cosponsor of the Third International Women’s Leadership Conference.
The National Dental Association Foundation continued support of the Section on Minority Affairs programming at the 2005 Annual Session.
The National Institute of Dental and Craniofacial Research was a cosponsor of the Third International Women’s Leadership Conference.
Nobel Biocare AB supported an educational session on National Board Examinations at the 2005 Deans’ Conference.
Nova Southeastern University supported a tour for participants at the 2005 Deans’ Conference.
The Office of Research on Women’s Health, National Institutes of Health (U.S.) was a cosponsor of the Third International Women’s Leadership Conference.
The Office of Women’s Health, Department of Health and Human Services (U.S.) was a cosponsor of the Third International Women’s Leadership Conference.
OMNII Oral Pharmaceuticals sponsored the business meeting at the 2005 Allied Dental Program Directors’ Conference and a pharmacology workshop at the 2005 Deans’ Conference.
Oral-B Laboratories continued its support as a Founding Sponsor of the ADEA Center for Educational Policy and Research and the Leadership Institute. It was a founding and continuing supporter of the online Journal of Dental Education. It again sponsored the ADEA/Oral-B Scholarship for Dental Hygiene Students Pursuing Academic Careers. Oral-B sponsored a Breakfast and Learn session at the 2005 Allied Dental Program Directors’ Conference and a break at the 2005 Deans’ Conference. It sponsored a lunch at the midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration. Oral-B sponsored the portfolios at the 2005 Annual Session.
Oral Health America was a cosponsor of the Third International Women’s Leadership Conference.
OraPharma, Inc. sponsored three components of the 2005 Deans’ Conference: an educational session, The Avenues Group facilitators, and the audience response system for the conference. It also cosponsored breakfast and discussion groups at the 2005 Allied Dental Program Directors’ Conference.
Pacific Dental Services, Inc. provided general meeting support for the 2005 Deans’ Conference.
Patterson Dental Supply Company, Inc. sponsored a break at the 2005 Allied Dental Program Directors’ Conference.
Pfizer Consumer Healthcare Division of Pfizer, Inc. cosponsored the audience response system at the 2005 Deans’ Conference and provided travel support for Enid Neidle Fellows at the Third International Women’s Leadership Conference. It continued to support the ADEA/Listerine® Preventive Dentistry Scholarships and the ADEA/Pfizer Inc Enid A. Neidle Scholarship-in-Residence Program for Women. Pfizer was also a general sponsor of the Third International Women’s Leadership Conference.
Philips Oral Healthcare, Inc. sponsored the hotel keycards at the 2005 Annual Session and conference lanyards at the 2005 Allied Dental Program Directors’ Conference.
Premier Dental Products Company supported a box lunch for nongolfers at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
The Procter & Gamble Company provided major support for the Third International Women’s Leadership Conference. Procter & Gamble sponsored a breakfast and the meeting portfolios at the 2005 Deans’ Conference. It sponsored an educational program for regional predental advisors, the dental hygiene clinic coordinators’ lunch, and a symposium on the Healthy People Curriculum Task Force at the 2005 Annual Session. Procter & Gamble sponsored an educational program at the 2005 midyear meeting of the Section on Dental School Admissions Officers and Section on Student Affairs and Financial Aid and a breakfast at the 2005 Allied Dental Program Directors’ Conference. It continued its support as a Founding Sponsor of ADEA’s Center for Educational Policy and Research. It was a founding and continuing supporter of the online Journal of Dental Education. Crest® Dental ResourceNet of Procter & Gamble supported the 2005 TechnoFair and Expo, coordinated by the Section on Dental Informatics.
The Robert Wood Johnson Foundation continued its support as a Founding Sponsor of ADEA’s Center for Educational Policy and Research.
Sallie Mae and USA Funds provided support for the 2005 midyear meeting of the Section on Dental School Admissions Officers and Section on Student Affairs and Financial Aid.
The Salt Water Institute cosponsored a symposium on entrepreneurial training at the 2005 Annual Session.
Sigma Phi Alpha, the dental hygiene honor society, sponsored the first Linda DeVore Scholarship.
Sirona Dental Systems, LLC supported an educational program on regulatory risks at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration, as well as a workshop on restorative dentistry at the 2005 Deans’ Conference.
Software of Excellence sponsored a coffee break at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
Stage Front Presentation Systems sponsored at breakfast at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
Straumann USA cosponsored the audience response system at the 2005 Deans’ Conference.
Sunstar Butler Inc. sponsored the ADEA/Sunstar Butler Inc./Harry W. Bruce, Jr. Legislative Fellowship. It was a founding and continuing sponsor of the online Journal of Dental Education and a general sponsor of the Third International Women’s Leadership Conference. At the 2005 Annual Session, the company supported the ADEA/Sunstar Butler Inc. Legislative Leadership Dinner and the Program at-a-Glance and cosponsored the President’s Reception. The company sponsored a reception at the 2005 Deans’ Conference and a workshop on change and new ideas at the 2005 Allied Dental Program Directors’ Conference.
Tom’s of Maine was a founding and continuing supporter of the online Journal of Dental Education. The company initiated an endowment in the William J. Gies Foundation of ADEA for ADEA’s Gay-Straight Alliance Special Interest Group. It sponsored a Gay-Straight Alliance program on diversity in higher education and cosponsored a symposium on entrepreneurial training at the 2005 Annual Session.
Two-Ten Health supported a breakfast at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration.
Ultradent Products, Inc. provided golf shirts and a break at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration and at the 2005 Deans’ Conference. It also sponsored a session on envisioning the future at the 2005 Allied Dental Program Directors’ Conference.
The University of Maryland Dental School hosted a campus tour during the 2005 Annual Session.
The University of Nevada, Las Vegas School of Dental Medicine hosted a reception and tour at the 2005 midyear meeting of the Section on Dental School Admissions Officers and Section on Student Affairs and Financial Aid.
VitalSource Technologies, Inc. sponsored the Council of Students’ Junior Faculty Award and cosponsored the TechnoFair and Expo at the 2005 Annual Session.
Water Pik Technologies cosponsored the Welcome Reception at the 2005 Allied Dental Program Directors’ Conference.
The William J. Gies Foundation for the Advancement of Dentistry of the American Dental Education Association, Inc. funds the ADEA/William J. Gies Educational Fellowship and the ADEA/William J. Gies Research Scholarship. The William J. Gies Foundation also provided support for a Leadership Development Program for diversity officers.
Women in Dentistry U.K. was a cosponsor of the Third International Women’s Leadership Conference.
The Young Dental/Athena Champion Manufacturing Company cosponsored Lunch and Learn Sessions at the 2005 Allied Dental Program Directors’ Conference.
Zimmer Dental has formed an educational partnership to strengthen undergraduate and advanced dental education, including the teaching of implant dentistry, and committed $500,000 to ADEA over a six-year period to support several education programs. It sponsored a breakfast at the 2005 Deans’ Conference and supported a session on curriculum reform at the 2005 midyear meeting of the Section on Business and Financial Administration and Section on Clinic Administration. It also sponsored a session on changing needs in allied dental education at the 2005 Allied Dental Program Directors’ Conference. Zimmer sponsored the lanyards and underwrote the program for the 2005 Annual Session Opening Ceremony.
The House approved the following resolution:
4H-2006. Resolved, that the American Dental Education Association expresses its sincere appreciation to the following organizations for their generous support of the Association and its activities since the 2005 Annual Session:
a-decAEGIS Communications
American Academy of Oral and Maxillofacial Radiology
American Academy of Periodontology
American Association for Dental Research
American Association of Women Dentists
American College of Dentists
American College of Prosthodontists
American Dental Association; American Dental Association Health Foundation
American Dental Hygienists’ Association
American Eagle Instruments, Inc.
American Society of Dental Ethics
Ascend Media
Association for Dental Education in Europe
Association of Canadian Faculties of Dentistry
Axis Dental Corporation
axiUm Software
Brasseler, USA
Canadian Dental Association
Colgate-Palmolive Company/Colgate Oral Pharmaceuticals, Inc.
Collegiate Funding Services, LLC
The DentalEZ Group
Dentatus USA, Ltd.
DENTSPLY International, Inc.; DENTSPLY Professional; DENTSPLY Alliance
Discus Dental, Inc.
FDI World Dental Federation
Fortress Insurance
G. Hartzell and Son
GC America, Inc.
GlaxoSmithKline
Henry Schein, Inc./Sullivan-Schein Dental
Hispanic Dental Association (U.S.)
Hu-Friedy Manufacturing Company, Inc.
International Association for Dental Research
International College of Dentists
International Federation of Dental Education Associations
KaVo Dental Corporation/Gendex Imaging
Kodak Dental Systems
Liaison International, Inc.
National Dental Association; National Dental Association Foundation
National Institute of Dental and Craniofacial Research
Nobel Biocare AB
Nova Southeastern University
Office of Research on Women’s Health, National Institutes of Health (U.S.)
Office of Women’s Health, Department of Health and Human Services (U.S.)
OMNII Oral Pharmaceuticals
Oral-B Laboratories
Oral Health America
OraPharma, Inc.
Pacific Dental Services, Inc.
Patterson Dental Supply Company, Inc.
Pfizer Consumer Healthcare Division of Pfizer, Inc.
Philips Oral Healthcare, Inc.
Premier Dental Products Company
The Procter & Gamble Company; Crest® Dental ResourceNet of Procter & Gamble
Robert Wood Johnson Foundation
Sallie Mae and USA Funds
Salt Water Institute
Sigma Phi Alpha
Sirona Dental Systems, LLC
Software of Excellence
Stage Front Presentations
Straumann USA
Sunstar Butler Inc.
Tom’s of Maine
Two-Ten Health
Ultradent Products, Inc.
University of Maryland
University of Nevada, Las Vegas
VitalSource Technologies, Inc.
Water Pik Technologies
William J. Gies Foundation for the Advancement of Dentistry of the American Dental Education Association, Inc.
Women in Dentistry U.K.
Young Dental/Athena Champion Manufacturing Company
Zimmer Dental
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The use of diagnostic codes allows a standardized nomenclature to precisely link a patient’s conditions with the care provided and accurately assess factors influencing the outcome of care. Clinical competence is the determination of accurate diagnoses followed by application of appropriate therapy to achieve a beneficial outcome. Use of diagnostic codes will assist dental education programs to develop clinical competence within their students. Their use allows assessment of effectiveness of care by comparing the initial diagnoses and outcomes of care to
The use of diagnostic codes in dental practice would enhance clinical research by allowing the use of controlled identifiers to record and store pre-trial diagnostic information for each patient. This would allow more accurate categorization of patients and combination of data from multicenter trials. Their use provides access to more complete clinical documentation and supports aggregation of data across study sites and investigators, thus enhancing the population research base and supporting outcomes research. Diagnostic codes also standardize the process of reporting disease prevalence and incidence, creating more reliable measures of societal patterns of disease.
Nationwide and international use of diagnostic codes could provide information helpful in understanding oral health, documenting improvements in oral health, and identifying and monitoring the progress of different segments of the population.
Currently, there is no diagnostic code system available that provides a comprehensive foundation adequate to meet oral health care diagnostic needs. The need for a comprehensive diagnostic code base has become critical with the advent of the digital age and electronic patient records. Ultimately, the use of diagnostic codes in dental practice will benefit the patient with dental disease by assisting the development of best practices for oral health care delivery.
The House approved the resolution with a change in wording. In each clause of the original resolution where it stated "dental practice," the wording was changed to "oral health care for use in dental education, research, and practice."
5H-2006. Resolved, the American Dental Education Association declares its support for the development and implementation of Diagnostic Codes for oral health care for use in dental education, research, and practice,
and be it further resolved that the American Dental Education Association assemble a Task Force, appointed by the President and consisting of representatives from the membership, to advocate for the development and implementation of Diagnostic Codes in oral health care for use in dental education, research, and practice,
and be it further resolved that the American Dental Education Association form coalitions with other groups to assist the development and implementation of appropriate Diagnostic Codes for oral health care for use in dental education, research, and practice.
RESOLUTION 6H-2006 Approval of the Fiscal 2007 Budget
In addition to the following narrative, Exhibit 3 shows nonrestricted income for fiscal years 2003–07 and Exhibit 4 shows nonrestricted expenditures for the same years. The ADEA fiscal year runs from July 1 through June 30.
The House approved the following resolution:
6H-2006. Resolved, that the House of Delegates approve the ADEA Fiscal 2007 (July 1, 2006, through June 30, 2007) operating budget.
Overview of the Proposed Fiscal Year 2007 Budget
In addition to several existing strategic initiatives, there are many new ones that are key components of the 2007 fiscal year. 2007 will be the first full budget year of Open Membership. As anticipated when Open Membership was approved, significant resources are proposed to enable ADEA to market to new member institutional programs (with a special emphasis on allied and advanced education institutions), as well as increase individual membership engagement within existing member institutions. With new and increasingly engaged members, the Association’s efforts related to all of the strategic directions will be enhanced. With increased engagement comes new ideas, wider understanding, and greater political clout—all essential components for the Association’s success.
In addition to establishing resources for Open Membership success, the budget also continues ADEA’s current level of programming and proposes resources for such important initiatives as the Commission on Change and Innovation in Dental Education (CCI), new advocacy training for members at the grassroots level, significant efficiency and customer service improvements in the pre- and postdoctoral application services, enhanced professional and leadership development opportunities for members, developing new content, resources, and communication channels to increase member engagement, and an enhanced Association-wide effort to improve the opportunities for underrepresented minorities in dental, allied dental, and advanced dental education through an unprecedented level of grant support and collaborative partnerships.
The proposed FY2007 (July 1, 2006–June 30, 2007) Association budget was developed over a six-month period through a collaborative process involving staff, the Association’s outside accountants, the Finance Committee, and the Board of Directors. Based on these discussions among staff, accountants, and leadership, the proposed FY2007 budget reflects the current level of programming and services with a focus on the Association’s strategic directions. Furthermore, the proposed budget anticipates a break-even bottom line with no surplus or deficit generated by operations after the contribution to reserves. The contribution to reserves is estimated at $500,000 as scheduled by the Board of Directors in September 2002. As much as possible, budget projections are based on historical information from FY2005 and FY2006 (note that we were only through a half of FY2006 when the proposed FY2007 budget was being prepared).
Exhibits 3 and 4 include the following comparative data:
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Membership Dues
The one significant change to the dues structure in the proposed FY2007 budget is to individual dues based on the Open Membership structure that went into effect January 1, 2006. For the other categories, modest changes in total dollars by category are driven by changes in number of members based on staff estimates.
Active
There is no change in dues revenue from FY2006 to FY2007.
Affiliate
The FY2007 budget in affiliate dues has been increased from FY2006 based on a projected increase in member institutions. There is no proposed change in the affiliate dues structure. The proposed budget is based on one hundred allied members at $945, ten advanced education members at $984, forty non-hospital members at $3,998, ten Canadian members at $1,815, and six federal members at $3,922.
Individuals
A modest amount of individual dues is budgeted for members who are not affiliated with an ADEA member institution and therefore would pay $125 for their membership. Proposed budgeted total dues revenue in this category is based on 200 individual members at $125 and $3,120 in dues for the Leadership Institute Alumni Association.
Students
A modest amount of student dues is budgeted for members who are not affiliated with an ADEA member institution and therefore would pay $40 for their membership. Proposed budgeted total dues revenue in this category is based on fifteen student members at $40.
Corporate
The proposed budgeted total dues revenue in this category is based on fifty corporate members at $3,400.
Publications Revenue
The total publications revenue budget for FY2007 is approximately 25 percent more than FY2005 actual revenue in this category, and the change results from anticipated increases in advertising rates and volume. ADEA is now able to offer more opportunities through print and web-based advertising to advertisers, which include many of our institutional and corporate members.
Journal of Dental Education and Bulletin of Dental Education Subscriptions Sales
JDE/BDE revenues of $115,108 are projected for FY2007 based on prior year actual figures.
ADEA Opportunities for Minority Students in United States Dental Schools
Sales of less than $1,000 are projected for FY2007 for the 5th edition, 2006–08, based on FY2005 actual data.
ADEA Official Guide to Dental Schools
Sales of $81,326 are projected for FY2007, which is consistent with FY2005 sales.
ADEA Directory of Institutional Members
Advertising and publication sales are budgeted at $56,815. This amount is comprised of advertising of $54,940 and publication sales of $1,875.
Web Advertising
The proposed budget of $15,421 for FY2007 is based on a 5 percent increase over the FY2005 actual figure.
JDE Advertising
The proposed budget of $281,988 for FY2007 is based on a 5 percent rate increase over the FY2005 actual figure.
BDE Advertising
The proposed budget of $70,240 for FY2007 is based on a 5 percent rate increase over the FY2005 actual figure.
Other Publications/Reprints
Other publications such as the ADEA Faculty Salary Survey Report, the ADEA Senior Survey Report, and Survival Guide for New Faculty, as well as JDE reprints and JDE pay per view, webinars, and other new online initiatives, are budgeted at $120,537 for FY2007.
Application Fees
AADSAS
The proposed FY2007 revenue budget for AADSAS is $6,247,500. This figure is a 13 percent increase over FY2005 actuals and is based on an expected increase in applicants, not an increase in fees. This fee structure has been in place since FY2003. The AADSAS revenue projection is based on FY2005 historical and current FY2006 data through November 2005.
PASS
The proposed FY2007 revenue budget for PASS is $1,559,600 and represents a modest increase from the FY2006 budget. This fee structure has been in place since FY2003. The PASS revenue projection is based on FY2005 historical and current FY2006 data through November 2005.
ACLIENT User Fee
Income of $89,100 has been budgeted for FY2007 and represents no change from the FY2006 budget.
Grants and Contributions
Fellowships and Scholarships
Budgeted at $98,900 based on ADEA’s portfolio of annual fellowships and scholarships.
Sponsor Fees
Budgeted at $848,158 and includes sponsorship of the Annual Session in the amount of $211,400 and other conferences and programs in the amount of $636,758. These figures are based on prior year actual figures and current expectations and commitments already made for FY2007.
Corporate Support (Other)
This item is budgeted at $30,000 for support of the Leadership Development for Diversity Officers initiative.
Meetings Registration Income
Annual Session and Exhibitor Fees
Registration and exhibitor fees for the March 2007 New Orleans Annual Session are budgeted at $658,623 for FY2007 based on a $295 member registration fee and prior year actual attendance figures. Association meetings have been budgeted for FY2007 based on the Board’s articulated goal of financial neutrality while taking into account specific subsidies as approved by the Board of Directors.
Deans’ Conference Fees
Proposed budgeted revenues include a Deans’ Conference Assessment of $750 that is paid by all U.S. and Canadian dental schools. The budget also includes an amount for other registration fees historically collected at this meeting.
Other Conferences
ADEA will hold a number of its fall 2006 meetings in Baltimore in early December 2006. The fall meetings concept came from a "Best Practices" recommendation of the ADEA Board of Directors to promote more interaction of members, sections, administrative boards, and committees outside of the Annual Session. This inaugural set of meetings contains the following components:
ADEA Diversity and Access to Dental Careers Conference
2nd ADEA Advanced Education Summit
ADEA Commission on Change and Innovation in Dental Education
ADEA Council of Faculties Interim Meeting
ADEA Council of Students Interim Meeting
There will not be an International Women’s Leadership conference in FY2007.
The meeting registrations for all conferences are budgeted at $250,680 with the expectation that registration fees and sponsorships will cover the fully loaded costs of each meeting, as approved by the ADEA Board of Directors.
Other Income
Other Income has been projected at $202,149 in FY2007, which is primarily income from the ADEA investment portfolio. This figure is an increase from the FY2006 budget, conservative when compared to the FY2005 actual results.
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Personnel Services
Total Personnel Costs and Fees are projected at $5,917,575 in the proposed FY2007 budget. This is an 8 percent increase from FY2005 actual personnel costs and fees. The proposed personnel services budget includes resources anticipated for Open Membership success, the number of projected applications, and the new Division of Knowledge Management. A 4 percent pool is budgeted for salary adjustments in FY2007. Expenses for temporary staff are budgeted for $397,995 based on projections for FY2007 and represent a decrease from the FY2005 actuals due to efficiencies gained by adding a transcript verification service to AADSAS. Employee benefits and payroll taxes are budgeted with a 13 percent increase overall for FY2007 compared to FY2006, with the health and dental insurance portion projected to increase by 10.5 percent and the life and disability portion projected to increase by 12 percent based on estimates provided by ADEA’s insurance carriers.
Legal and Auditing Fees
The legal and audit fees are based on historical experience and projections of required services in FY2007.
Consultants
Consultant expense is budgeted at $1,081,066 and includes expenses for both consulting services and honoraria. The proposed consultant budget includes services for outsourced accounting, human resources, development and editorial & production services as well as consultants for both the CCI and GME initiatives.
Travel
Travel expenses are budgeted based on modest increases from the FY2006 budget and expectations for FY2007.
Other Costs
Bank and Credit Card Charges
With the increased level of credit card payments via the online application process for membership and application services, expenses are projected at $235,697 for credit card processing fees for FY2007. The projection is based on FY2005 actuals.
Developmental Programming
This is budgeted at $191,798 based on current software vendor agreements. This proposed budget is consistent with actuals for FY2005.
Data Processing
Data processing is budgeted based on the transcript verification service for AADSAS. The increase in the data processing expense is offset by the savings in the temporary service expense category.
Computer Operations
This is proposed at $253,504. This expense includes payments for AClient User Fee, a state legislative monitoring service, hosting the new association management system, Association Anywhere, and hosting the online Journal of Dental Education.
Office Supplies
This is budgeted at $139,275 for FY2007 consistent with the FY2005 actuals and FY2006 budget. This reflects the Association’s efforts to maintain its costs.
Printing
Printing expense is budgeted at $371,271 based on projections for FY2007, which incorporate the savings anticipated from transitioning the BDE to an online-only publication. This savings frees up resources for additional marketing and staffing support for membership recruitment efforts.
Rent and Refurbishing Expense
The budget for rent is $684,000 based on the ten-year office lease effective as of September 1, 2004.
Equipment Rental
The budget for equipment rental is $191,418, which primarily includes equipment rented during meetings and conferences and the office equipment that is leased and used at ADEA’s office.
Insurance
Insurance expense is budgeted at $75,000 based on estimates provided by insurance vendors for the Association’s directors and officers’ insurance and business insurance rates for FY2007.
Memorials and Contributions
Budgeted at $325,000, including a $300,000 contribution to the ADEAGies Foundation required under the terms of the Memorandum of Understanding signed in 2001.
Meetings Expense
Meeting expense is budgeted at $1,667,582, which is consistent with FY2005 actuals. These costs are related only to on-site expenses such as food and beverage, room nights, and meeting room expenses. Association meetings have been budgeted for FY2007 based on the Board of Directors’ goal for all ADEA meetings of financial neutrality while taking into account specific subsidies as approved by the Board of Directors.
Awards and Fellowships
This is budgeted at $97,400 for ADEA’s portfolio of annual fellowships and scholarships.
Marketing
Budgeted at $253,114 for existing advertising sales expense as well as newly proposed expenditures for advertising, marketing, and affinity items related to Open Membership.
Contribution to Reserves
$500,000 is the proposed budget for the contribution to reserves for FY2007.
All other expenses such as telephone and fax; postage and freight; depreciation and amortization; repairs and maintenance; dues, subscriptions, and membership fees; recruitment and retention expenses; and marketing and miscellaneous expenses were based on FY2005 actual expenses and expectations for FY2007.
See Exhibits 3 and 4 on page 742 and 743 for comparisons of nonrestricted revenues and expenses over a five-year period.
RESOLUTION 7H-2006 Section Name Change
At the Opening of the House of Delegates, the ADEA Section on Pathology recommended a name change for its section with the following resolution:
7H-2006: Resolved, that the name of the existing Section, the Section on Pathology, be renamed the Section on Oral and Maxillofacial Pathology.
The House approved the resolution.
RESOLUTION 8H-2006 Modification of ADEA Policy Statement I.A.7 and Creation of a New Policy Statement I.A.8
The ADEA Section on Dental School Admissions Officers brought to the Opening of the House of Delegates the following resolution and background:
The ADEA Section on Dental School Admissions Officers proposes
The Section believed that paragraphs a) and b) of 1.A., 7 should not be part of the paragraph/policy related to "Accepting Students from Institutions That Are Closing." They believed a) and b) should be formatted as a separate, stand-alone policy related to traffic rules or guidelines for dental schools in the selection and admission of predoctoral students and that it was not intended as a subsection of a policy relating to the acceptance of students from institutions that are closing.
They further recommended that a new paragraph be added that establishes a process whereby AADSAS-participating dental schools send AADSAS a list of admitted students by May 1, and AADSAS notifies the predoctoral admissions offices of any individuals who are holding positions at multiple institutions.
This policy provides a process for schools to identify admitted students who have paid tuition deposits and/ or hold acceptances at multiple dental schools. Its implementation is seen as a means for dental school admissions officers to prevent last-minute withdrawals from entering classes. Dental school admissions officers support this policy, as its implementation will provide schools with a longer time frame to fill and stabilize their entering classes in advance of matriculation.
Therefore, the ADEA Section on Dental School Admissions Officers recommended the following resolution:
Resolved, that ADEA Policy Statement I. Education, A. Admission, 7 be amended to read as follows:
I.A.7. Accepting Students from Institutions and Programs That Are Closing. All academic dental institutions should accept students from academic dental institutions/ programs that are closing and assist those students in continuing their education in a reasonable amount of time and at reasonable expense.
A.8. All predoctoral institutions should:
- Preprofessional Education Requirements. Grant final acceptance only to students who have completed at least two academic years of preprofessional education (which must include all of the prerequisite courses for dental school), and who have completed the Dental Admission Test or the Canadian Dental Aptitude Test. Applicants should be encouraged to earn their baccalaureate degrees before entering dental school.
- Early Selection Programs. Have the option of waiving for students accepted for an early selection program the requirement for at least two years of a preprofessional education. An early selection program is one where a formal and published agreement exists between a dental school and an undergraduate institution(s) that a student, either upon the student’s admission to the undergraduate institution or at some time before the completion of the student’s first academic year at the undergraduate institution, is guaranteed admission to the dental school, provided that the student successfully completes the dental school’s entrance requirements and normal application procedures.
- Class to Which Applied. Consider students for acceptance to only the class to which they have applied.
- Earliest Notification Date. Notify applicants, either orally or in writing, of provisional or final acceptance no earlier than December 1 of the academic year prior to the academic year of matriculation.
- Applicant Response Periods. Allow an applicant who has been given a provisional or final acceptance between December 1 and December 31 of the academic year prior to the academic year of matriculation a response period of no fewer than forty-five days to reply to the offer. For applicants who have been accepted between January 1 and January 31, the minimum response period shall be thirty days, and for applicants accepted on or after February 1, the minimum response period may be reduced to fifteen days. The response period may be lifted after July 15, or two weeks before the beginning of the academic year, whichever comes first.
- Applicants Holding Positions at Multiple Institutions. Dental schools participating in AADSAS will report to AADSAS by May 1 the names and identification numbers of candidates who have paid a deposit and/or hold a position in their entering class. After May 5, AADSAS will report to each institution the names of candidates in their entering class who are holding acceptance(s) at additional institutions. Dental schools will have the option of rescinding an offer of admission to candidates who have paid deposits and are holding positions at multiple institutions. Dental schools with candidates holding multiple positions on May 1 of the year of admission will give such candidates a minimum fifteen-day notice if they choose to withdraw them from the entering class. This policy will be evaluated every two years by the ADEA Section on Dental School Admissions Officers to assess its impact on applicants and dental schools and provide applicants a reasonable time frame to complete their enrollment process.
The House passed the resolution.
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