J Dent Educ. 71(1): 9-11 2007
© 2007 American Dental Education Association
Overview of Annual Session
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Location
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The 84th ADEA Annual Session and Exhibition will be held March 17–21, 2007, at the Hilton Riverside and Ernest N. Morial Convention Center, New Orleans, Louisiana.
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Registration
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The deadline for reduced preregistration fees is February 2. After this date, you may still register online, but at on-site rates. Online registration ends March 2. All registration forms received after March 2 will be returned. You may register on site and pay on-site registration fees.
- To register, visit www.one-stop-registration.com/adea for online registration, or complete the form on the ADEA website (www.adea.org) and submit it for processing. The form should be mailed to ADEA Annual Session, c/o Laser Registration, 1200 G Street, NW, Suite 800, Washington, DC 20005-3967 or faxed to 514-228-3001. A separate form must be completed for each registrant. A letter confirming your registration will be sent to you within three business days after your form is received.
- Full payment must accompany your registration. Admission to all sessions or functions will be restricted to those with name badges. The registration fee includes entry to meetings, social events, and functions unless it is a closed meeting, marked by a "+" in the program, or a ticketed event, marked by an asterisk (*).
- To register as an ADEA member, you must have had your membership activated or renewed by the date you register for the meeting. If you wish to join ADEA to take advantage of the lower membership registration rate, join at www.adea.org. If your membership application with dues (if applicable) has not been received and processed by the time you register, you will be charged the full nonmember registration rate for the meeting. This additional charge will be deducted from your credit card. If your original payment was by check, you will receive an invoice with a balance due for this meeting that must be paid prior to the meeting or on-site in order to receive your badge.
- Cancellations must be received in writing on or before February 2, 2007, to receive a full refund less a $50 processing fee. Cancellations received after February 2, 2007, are ineligible for refunds or credits.
Speakers and Poster Presenters
All speakers and poster presenters are required to complete the registration form and pay the appropriate registration fee. Speakers must also complete a speaker agreement form and conflict-of-interest statement, which are available online at www3.adea.org/webapps/as/agreement.asp.
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ADEA House of Delegates
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The ADEA House of Delegates consists of the Board of Directors and voting members of the Association’s seven councils. Delegates unable to attend a House session or who serve in the House in two or more roles (for example, as a member of the Council of Faculties and the Council of Sections) may appoint designates to represent them as needed. Delegates from the Councils of Allied Dental Program Directors, Hospitals and Advanced Educational Programs, and Students must appoint designates who are members of their council. Delegates from the Council of Sections must appoint the chair-elect or secretary of their section. Delegates from the Councils of Deans and Faculties must appoint individuals from their institutions. Delegates representing two or more councils in the House must decide which council they wish to represent and then appoint a designate(s) for the other council(s) according to the foregoing guidelines.
The Opening Session of the House of Delegates will take place Saturday, March 17, 4:30–5:30 p.m. The Closing Session of the House of Delegates will take place Wednesday, March 21, noon-1:00 p.m.
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IADR/AADR Annual Meeting
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The IADR/AADR Annual Meeting will be held March 21–24, 2007, in New Orleans. For information, call 703-548-0066 or visit www.dentalresearch.org.
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ACFD/AFDC Annual Meetings
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Each year, the Association of Canadian Faculties of Dentistry/L’Association des Facultiés Dentaires du Canada (ACFD/AFDC) Board of Directors meets at the ADEA Annual Session. In alternate years, the ACFD/AFDC Annual General Meeting is also held in conjunction with the ADEA Annual Session. The ACFD/AFDC represents all full- and part-time academic members of the ten Canadian university-based dental programs. The ACFD/AFDC’s objectives are to promote excellence in university-based teaching, research, and management through seminars, continuing education courses, symposia, and conferences; to attract financial support for university-based programs; and to collaborate with government agencies, related associations, and other interested parties to advance university-based dental education. The ACFD/AFDC strives to expedite an exchange of information and viewpoints on important issues affecting its members. For further information, visit www.acfd.ca/.
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Continuing Education Credits
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ADEA is a Recognized Provider through the American Dental Association’s Continuing Education Recognition Program (CERP). Selected programs and activities of the Annual Session are eligible for CERP credit. The CE credits for each program or workshop are listed with the descriptions in this program.
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ADEA Exhibition and Poster Sessions
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More than fifty companies will exhibit at the 2007 ADEA Annual Session and Exhibition. By visiting the Exhibit Hall in the convention center, you will see the latest in products, services, technological advances, and educational programs and have an opportunity to learn more from corporate suppliers of goods and services. The Exhibit Hall will be open on Monday, March 19, 11:00 a.m.–4:00 p.m. and on Tuesday, March 20, 11:00 a.m.–3:00 p.m.
Poster Session presentations will also be held in the Exhibit Hall. Student poster presentations and works in progress poster presentations will be available for viewing in Block 1: Monday, March 19, 1:00–2:30 p.m. All other poster presentations will be available for viewing in Block 2: Tuesday, March 20, 1:00–2:30 p.m.
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Affiliated Programs
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ADEA welcomes several associations, agencies, societies, and organizations that are either providing educational programming or holding meetings in conjunction with the Annual Session.
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ADEA TechExpo 2007
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The ADEA TechExpo is in its eighth year! This innovative and cutting-edge technology exhibition features presentations and demonstrations involving the use of computer and related technologies. Presenters will cover a vast array of topics and technology that can be integrated into dental and allied dental education and research. The ADEA TechExpo 2007 will take place on Monday, March 19, 1:00–4:00 p.m.
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ADEA Regional Predental Advisors’ Workshop
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This one-day regional workshop, held Friday, March 16, 8:30 a.m.–3:30 p.m., is targeted toward predental advisors, admissions and financial aid officers, and guidance and career counselors from local and school districts. The sessions will include presentations and working groups to enhance student recruitment and admissions efforts.
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ADEAassist
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This year ADEA’s Annual Session will revitalize not only the work of ADEA members but also the city of New Orleans. ADEAassist will conduct two volunteer projects in New Orleans. Sign up now to work with America’s Second Harvest on Friday, March 16, or Habitat for Humanity on Saturday, March 17. For more information, contact the ADEA Volunteer Coordinator at kaulenbach{at}adea.org. Space is limited, so sign up now!
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ADEA Annual Session Assistants Program (ASAP) Krewe
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Take your involvement with ADEA to a new level at the 2007 Annual Session with opportunities that fit a wide variety of interests and time commitments. ASAP Krewe members will act as session presiders, registration staff, information desk staff, or ticket collectors. Volunteers must be ADEA members and must agree to work a minimum of five hours on site between March 17 and 21. You must also agree to attend orientation on March 15 at the Hilton Riverside New Orleans, to be present at your assigned stations on time, and to check in daily at the ADEA Annual Session Office. In return, you receive a great opportunity to network, breakfast and lunch in the ADEA Annual Session Office each day you’re on duty, and a 25% discount on your registration fee (you must register by the early bird deadline). For questions or to apply, contact Robyn Carson, Meetings Manager, at carsonr{at}adea.org.
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ADEA Annual Session Mentorship Program
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Experienced ADEA members and Annual Session veterans will be participating in this mentorship program to help first-time attendees learn more about ADEA and the Annual Session and begin networking with other members. Mentors will have been matched with participants prior to the meeting and will contact their mentees prior to arriving at the Annual Session; suggest sessions and events for their mentees to attend that will help them achieve their career goals; attend the first-timer/new member reception; introduce their mentees to colleagues; and serve as a resource for their mentees about ADEA. For more information, contact Bart Ecker, Senior Director for Meetings and Professional Development, at 202-289-7201 or eckerb{at}adea.org.
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Participants with Disabilities or Special Needs
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If you have a disability or special need that may affect your participation in the Annual Session, please contact ADEA prior to the meeting at carsonr{at}adea.orgoron-sitetodiscussyourrequirements.
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Policy on Children
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Children under the age of eighteen are not permitted in the meeting rooms, receptions, or the Exhibit Hall.
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Hotels
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The main ADEA convention hotel is the Hilton New Orleans Riverside. The deadline for making reservations there is February 16, 2007. After this date, higher rates may be charged. Reserve today by calling 504-561-0508 or visiting the ADEA website and clicking on Reserve Now.
Three categories of rooms are available. Classic rooms are located in the Riverside Building, featuring oversized French provincial-style designs and views of numerous courtyards. Deluxe rooms are the most recently renovated guest rooms, located in the main high-rise building and highlighted by traditional décor and upgraded lighting. Towers/Executive Level rooms are equipped with "The Bed by Hilton," in-room fax machines, and access to a new, breath-taking rooftop
Executive Lounge with panoramic views of the city. Rates are:
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Classic |
Deluxe |
Towers |
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$219 |
$299 |
$269 |
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All room rates are exclusive of state and local taxes, currently 13% and $3 per room per night occupancy tax.
Reservations will be processed on a first-come, served basis. For best availability and immediate confirmation, make your reservation online. The hotel will process reservations received after the deadline on a space-available basis. Please note that rooms might not be available at the convention rates after the deadline. If you wish to share a room, it is your responsibility to find a roommate. Special requests cannot be guaranteed; however, hotels will do their best to honor all requests.
A one night’s deposit is required for each room reservation, and all deposits will be charged at the time the reservation is made. Your deposit will be credited at checkout. Requests received without a valid guarantee (e.g., credit card) will not be processed. Payment for registration and accommodations cannot be combined in the same check, since they are payable to different entities. The deposit is refundable if cancellation is received at least three days prior to the arrival date and a cancellation number is obtained.
ADEA has secured additional hotel rooms at the Wyndham New Orleans at Canal Place, which is only a short walk away from top restaurants, galleries, and antique shops, as well as being convenient to the business district, French Quarter, and The Shops at Canal Place. For reservations, visit www.wyndham.com/groupevents/355ADEA/main.wnt.
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Transportation in New Orleans
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SuperShuttle provides transportation to and from the Louis Armstrong International Airport and the Hilton New Orleans Riverside. The current rate is $13 one way. Reservations are not needed, but can be made in advance at www.supershuttle.com. In addition, taxis are readily available at the airport and at the Hilton New Orleans Riverside. One-way cab fare to or from the airport is about $28, and the trip takes approximately 25 minutes.
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